Reclaiming VAT on foreign expenses
Have you paid VAT on goods, services, or imports in another EU country without applying a reverse charge? This could be during a business trip (e.g. travel and accommodation) or when importing products. In that case, you cannot simply deduct this VAT in your Dutch VAT return. You should enter these costs including VAT and set the VAT rate to 0%.
If it concerns a large expense with a significant amount of VAT, we can reclaim this VAT for you from that EU country via the Dutch tax authorities. There are specific conditions for this process.
If you arrange this yourself, please let us know. If you want us to handle it, keep in mind that this is not included in the standard subscription and additional fees will apply.
If you order products online from abroad, you can often save time and costs by providing your VAT number. This allows the VAT to be reverse-charged, and we can include it in your ICP return.
Intra-community acquisition or reverse-charged VAT
Have you purchased goods or services from a business in another EU country (this is called an intra-community acquisition), or has VAT been reverse-charged to you?
In that case, you calculate the VAT yourself and report it in your Dutch VAT return. If the goods or services are used for taxable activities, you can deduct this VAT at the same time as input VAT.
Because you both declare and deduct the VAT, the net result is zero—just like with domestic business expenses.
Fortunately, your Bookies handle this for you based on the information in The Bookie Webapp.
Entering other currencies
In the Bookie App, you can only enter amounts in euros. This is to prevent confusion and calculation errors in your administration.
However, you can upload receipts in foreign currencies. You should then enter the actual amount paid in euros. You can find this amount on your bank statement if you paid by debit or credit card.
MOSS scheme
Businesses that provide telecommunications, broadcasting, or electronic services (digital services) to private individuals in other EU countries and generate more than €10,000 per year use the MOSS scheme (Mini One Stop Shop).
Examples include companies like Spotify and Apple.
If you receive an invoice from such a company, Dutch VAT is usually charged on the service. In this case, VAT is not reverse-charged, and you can treat the invoice as if it were from a Dutch supplier and reclaim the VAT.
Keep in mind that these companies may invoice in foreign currencies. You will need to convert these amounts to euros yourself (see the section on currencies above).