1. Plus subscription | we enter expenses for you
You continuously send receipts and invoices to your Bookie Inbox so your Bookies can properly record your expenses. You can do this via email (check your Bookie Inbox settings for the email address), via the Bookie Bonnen mobile app, or by clicking the “add” button. You don’t need to read the rest of this FAQ.
2. Basic subscription | you enter expenses yourself
With a Basic subscription, you enter expenses yourself in The Bookie Webapp. You can also use the Bookie Bonnen mobile app or the email address in your Bookie Inbox settings.
PS: Already feel like this is too much hassle? Switch to a Plus subscription and let us do it for you!
New expense
Click the “add” button to create a new expense.
Add receipt or invoice
When keeping your business administration digitally, every expense must have proof of payment (exceptions are bank fees and insurance payouts). This can be a digital invoice or a physical receipt.
You can upload an invoice from your computer or cloud by selecting or dragging it in.
A paper receipt or invoice can be added via the Bookie Bonnen mobile app. This app is directly linked to your administration in The Bookie Webapp.
Fill in the details
Booking number
The Dutch Tax Authority requires an expense overview with sequential numbering. Make sure there are no gaps in your numbering.Date
When adding an expense, always use the date on the receipt or invoice, not the payment date.
Ideally, your administration is chronological, meaning dates increase along with the numbering. Forgot a receipt? No worries—just add it later in the same quarter. If you forgot an expense from a previous quarter, add it in a later quarter. If it concerns many receipts, contact your Bookies.
Supplier
Enter the name of the supplier where you purchased the product or service. Just the name is sufficient.VAT
If your receipt shows an amount including VAT and the VAT percentage, you can select the option “amounts incl. VAT.” Then simply enter the total amount including VAT under “Amount incl.”
Pro tip: double-check that you selected the correct VAT rate. The Bookie Webapp will automatically process the amounts for you.
Reverse-charged VAT
If you purchased a product or service outside the Netherlands, the receipt may not show VAT or may show a different rate. In that case, select the correct reverse-charge VAT option (within or outside the EU) and enter the total amount including VAT.
Example: an Adobe software subscription is invoiced by Adobe Ireland. When booking this expense, select “VAT reverse-charged within the EU” and enter the total subscription amount (including Irish VAT %) under “Amount.”
Description
Provide a short description of the purchased product or service.Category
Select a category for each product or service. After your first booking, The Bookie Webapp will automatically link the category to your supplier.