Documents required before we get started
To properly set up your administration and register you with the Dutch Tax Administration (Belastingdienst), we need the following documents from you for each BV. You can upload these using this form.
Any letters you have received from the Dutch Tax Administration (Belastingdienst);
The letter containing your VAT number and VAT ID;
The letter stating your VAT filing frequency (quarterly or annually);
The letter containing your VAT activation codes (we will request these for you);
Payroll tax number document(s), if already available;
An extract from the Dutch Chamber of Commerce (KvK);
The confirmation of your tax liability including your VAT number;
UBO information from the KvK;
The deed of incorporation of your BV;
Any accounting records or tax returns (VAT, corporate income tax (VPB), personal income tax (IB)) from previous years.
As soon as we have received everything, we will confirm in writing when we will prepare your first VAT return.
Onboarding
Before we get started, we will schedule a personal onboarding session with you. During this session, we will get to know each other, go through your current situation and set up your administration together. You can schedule the session yourself via this link.
During this session, we will:
Get to know each other and discuss your current and future situation;
Discuss the timeline for your first year;
If you have a newly established BV, explain which contracts you need and how management fees and your salary work;
Set up The Bookie Webapp together for your operating company and/or holding company;
Set up your DGA payroll administration in NMBRS, if applicable;
Explain exactly what is included in your subscription;
Answer any questions you may have at that time.
Important deadlines
Once you become a client, the recurring deadlines below apply to your BV. Have you just started your BV? Add these dates to your calendar, as you remain ultimately responsible for meeting your tax and administrative obligations as an entrepreneur.
Monthly | Salary and payroll tax return
If you have an existing BV, you already have a payroll tax number. If you have a newly established BV, we will apply for the payroll tax number for you.
If you have two BVs, you send a management fee invoice from the holding company to the operating company in The Bookie Webapp, and the operating company pays the invoice to the holding company.
The BV that employs you pays you your DGA salary.
The following month, we file the payroll tax return with the Dutch Tax Administration (Belastingdienst).
You pay these taxes via an iDEAL payment link in NMBRS.
If a sole proprietorship is transferred to a BV during the financial year, an adjustment is also made at the end of the year for any salary that was not paid during the first few months.
TIP: set a fixed recurring day in your calendar between the 21st and 25th to send your invoice, pay the salary, and pay the payroll tax return for the previous month. That way you'll be sure not to forget it.
Every quarter | VAT return
We will always notify you in good time about your VAT return. You can also find the exact deadlines on your dashboard in the Webapp.
In principle, every legal entity is required to file a VAT return and pay VAT.
TIP Pay the tax return via The Bookie Webapp. When you have two BV's, you receive two reminders and need to pay two returns.
Before the end of the financial year | Year-end tax planning
Have you made more profit than expected, do you have questions about investments, or do you need to make other tax-related decisions? Please contact us before the end of the year. We are happy to help you.
After the end of the financial year | Annual accounts
After the end of the financial year, we will discuss your draft annual accounts and tax returns with you. We will then prepare and file the final annual accounts and tax returns (corporate income tax, personal income tax and dividend tax) and file the annual accounts with the KvK.
We keep track of these deadlines for you, but your Webapp overview also gives you insight into what is happening and when.
What is included in your annual BV subscription?
As a BV, you take out an annual subscription with The Bookie. We offer an Operating Company subscription and a Holding Company subscription. The following services are included in your subscription, where applicable:
Use of The Bookie Webapp;
Onboarding session, including setting up and connecting your administration(s);
Ongoing checks of your administration;
Four VAT returns per year (quarterly);
Short questions in between;
Year-end consultation;
Twelve payslips per year (if we handle your payroll administration);
Review of your draft annual accounts and tax returns;
Final annual accounts and tax returns (corporate income tax, personal income tax and dividend tax);
Filing your annual accounts with the KvK.
Work that is not listed above is not included in your annual subscription. We will always discuss this with you in advance and charge for it separately.
A good example is processing receipts and expenses: we are happy to do this for you, but it is not included in the standard subscription. The cost is €65 per 50 processed expenses.
Our software
The Bookie Webapp
You manage all your administration through The Bookie Webapp. During the onboarding session, we will show you exactly how everything works, including:
Creating and managing invoices and quotes;
Sending invoices, duplicating them and keeping track of invoice payments;
Your personal inbox within the Webapp for incoming mail and documents;
Overviews of your administration and financial status;
A dashboard showing all your current deadlines at a glance.
We will set up the Webapp together with you and make sure you can start using it yourself right away.
The Bookie mobile app
NMBRS
See this video to understand how NMBRS works and what to do.
Questions
Do you have any questions in the meantime, or would you like to make a change? Feel free to contact us — we are happy to think along with you. You can reach us at [email protected].